Scenario calculator
Cloud storage subscription vs local hardware
Compare ongoing cloud storage fees to buying local storage hardware based on how long you need the data.
Scenario introduction
Storing files in the cloud is convenient but comes with recurring fees. Buying local storage requires upfront investment but can reduce long-term cost.
This calculator helps you decide which option is cheaper given how long you need to keep the data available.
Use the calculator below to test your own pricing and timeline for cloud storage subscription vs local hardware. The recommendation will shift as the time horizon changes, which is why this page emphasizes break-even logic over simple price tags.
Calculator
These defaults reflect a typical cloud storage subscription vs local hardwaredecision, but you should replace them with your actual numbers. The totals update instantly as you adjust the inputs.
Scenario-specific explanation
Cloud subscriptions are ideal when data volumes fluctuate or you only need storage for a limited period.
Local hardware becomes cost-effective after the break-even month when monthly fees accumulate beyond the hardware cost.
If your data retention is indefinite, the recurring cloud fee can become the largest component of cost over time.
Hardware ownership makes more sense when storage needs are steady and you are comfortable managing backups.
Break-even identifies when cumulative cloud storage fees equal the cost of purchasing and maintaining local storage.
Decision guidance
Cloud storage is cheaper for shorter retention, while local hardware pays off for long-term storage needs.
- Short retention windows favor cloud subscriptions.
- Long-term archival storage often favors local hardware.
- Include backup drives or redundancy in the one-time cost.
Signals that usually tip the decision
- Your storage volume is stable and predictable.
- You need access from multiple locations and rely on cloud sharing.
- You are willing to manage hardware, backups, and replacement cycles.
Scenario FAQ
Does bandwidth cost matter?
If your provider charges for data egress, add that estimate to the monthly price.
What about hardware replacement?
If you expect to replace drives, add the estimated replacement cost to the one-time price.
Is cloud storage more secure?
Security is a separate decision. This calculator only compares cost, so weigh security needs separately.
Can I mix cloud and local storage?
Yes. Use blended monthly and one-time costs to model a hybrid approach.
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